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#HOW TO DELAY DELIVERY IN OUTLOOK 365 HOW TO#
#HOW TO DELAY DELIVERY IN OUTLOOK 365 PROFESSIONAL#

#HOW TO DELAY DELIVERY IN OUTLOOK 365 HOW TO#

Now that you know how to avoid this emailing disaster, make sure to check out our 10 Email Mistakes to Avoid blog post to ensure that you never regret hitting the send button again. The next time you send an email, it will be stored in the outbox for the specified amount of time.

Click Finish and your rule is now applied.

Next, enter a name for the rule and ensure the Turn on this rule box is checked.

Click next and then choose any exceptions you want to create, otherwise click next again.

Under Step 2, edit the rule by clicking the underlined a number of and select the desired amount of time.

On the Select actions window, check the defer delivery by a number of minutes box.

To apply this rule to every email, do not select any of the conditions and click next.

Select the Apply rule on message I send and then click next.On the Rules and Alerts window, click New Rule to open the Rules Wizard.In example, if try to send a colleague living in Australia, I’ll get a Delay Delivery Inline suggestion. Next, click the Manage Rules & Alerts icon If you work with colleagues in different time zones, or you work outside your working hours, you may want to delay the delivery of an email to fit into the appropriate working hours.You can also choose to add a standard delay defined by you to every email sent from your mailbox. If you decide you want to send the email immediately, you can simply open the mail, uncheck the Do not deliver before button, save and then click send. When you click the send button, this email will remain in your inbox until the specified time. You can then select a specific time and date to deliver your current mail.You can then select a specific time and date to deliver your current mail. Under Delivery options, check the Do not deliver before box. Under Delivery options, check the Do not deliver before box To do this: First, click the Options tab in the compose email window.First, click the Options tab in the compose email window.It is possible to delay the delivery of a single email which can be useful if you want to tailor the delay based on the recipient or content. And to help you out, we explain step by step how to do just that below.

#HOW TO DELAY DELIVERY IN OUTLOOK 365 PROFESSIONAL#

We recommend that every professional adds a delay to their email to avoid these kinds of situations. While this feature is by no means a secret, in our experience it is rarely used. The delay email feature adds a delay between clicking the send button and actually delivering the mail, allowing you enough time to cancel the message.

Luckily, Microsoft Outlook includes a feature which can help you avoid these situations. Maybe you have sent the mail to the wrong John Smith, accidentally cc’d in the client you are discussing or just realised that the email was a bad idea in the first place. At some point or another, almost all of us have felt the pang of regret after hitting the send button without delay.